This website is intended for the public who is interested in doing business with the City of Lake Elsinore.  The Purchasing Division’s goal is to ensure you have access to the information that will give you the opportunity to share your company information with the City and participate in bid opportunities in support of our City’s operations, growth, and development.

Below is information that will assist in becoming a vendor with the City.

Vendor Information

For payment processing, vendors must initially submit a Federal W9 tax certificate and vendor information form.  Payments will be processed net 45 days from the date an invoice is received.

For questions concerning invoices or payments, please contact the Accounts Payable Clerk at (951) 674-3124 ext. 216 or email ap@lake-elsinore.org

Click on the links below to download the current Vendor Application and W9 Forms

Vendor Application Form

Federal W9 Form

Purchase Order Terms and Conditions

• Original invoice with remittance slip must be sent to: City of Lake Elsinore, 130 South Main Street, Lake Elsinore, CA 92530 Attn: Finance Dept.
• Payment may be expected within 45 days of receipt of goods and invoice.
• C.O.D. shipment will not be accepted.
• Purchase Order numbers must appear on all shipping containers, packing slips and invoices. Failure to comply with the above request may delay payment.
• All goods are to be shipped F.O.B. Destination unless otherwise stated.
• All materials and services are subject to approval based on the description on the face of the purchase order or appendages thereof. Substitutions are not permitted without approval of the Requesting Department. Material not approved will be returned at no cost to the City.
• All goods and equipment must meet or exceed all necessary city, state and federal standards and regulations.
• Vendor or manufacturer bears risk of loss or damage until property received and/or installed.
• Seller acknowledges that the buyer is an equal opportunity employer. Seller will comply with all equal opportunity laws and regulations that are applicable to it as a supplier of the buyer.
• The City is exempt from all federal excise and state tax.

Purchasing Policy and Guidelines

The City makes its purchases under the authority granted in the City Ordinance.  Competitive bidding is the primary method for obtaining solicitations.  Competitive bids are not subject to negotiations.  Awards are made based on bids that best meet the City's needs and specifications.

Remember, only the Purchasing Division is authorized to commit the City for the purchase of goods and services.  No payment will be made for any goods delivered or services provided without a purchase order number or contract.

PURCHASING GUIDELINES

Purchasing Ordinance No. 2014-1328

If you are interested in reviewing our Bid Opportunities, CLICK HERE

We are available Monday – Friday 8am to 5pm except Major Holidays.  Please feel free to contact us directly via phone at 951-674-3124 or email at purchasing@lake-elsinore.org.